Office Coordinators / Management Interns / IT Support

## Job Descriptions

### . Office Coordinator

**Department:** Administration / Operations

**Job Type:** Full-Time

**Reports To:** Administration / Operations Manager

#### Job Summary

The Office Coordinator will be responsible for ensuring smooth day-to-day office operations, coordinating administrative activities, maintaining records, and supporting staff and management with routine organizational tasks.

#### Key Responsibilities

* Coordinate daily office activities and administrative operations.

* Maintain office files, records, documents, and databases.

* Manage incoming and outgoing correspondence, emails, and phone calls.

* Coordinate meetings, appointments, visitors, and office schedules.

* Prepare letters, reports, presentations, and other administrative documents.

* Maintain office supplies and coordinate procurement when required.

* Liaise with vendors, service providers, and other departments.

* Assist management with administrative and operational tasks.

* Maintain attendance and other relevant employee records.

* Support arrangements for meetings, events, training, and official activities.

* Ensure office facilities and equipment are properly maintained.

* Handle confidential information responsibly.

* Perform other duties assigned by management.

#### Qualifications & Skills

* Bachelor's degree in Business Administration, Management, Commerce, or a related field.

* – years of administrative or office coordination experience preferred.

* Fresh graduates with strong organizational skills may also be considered.

* Good written and verbal communication skills.

* Proficiency in MS Office, particularly Word and Excel.

* Strong organizational and time-management skills.

* Ability to multitask and work with different departments.

* Professional attitude and attention to detail.

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### . Management Intern

**Department:** Management / Operations

**Job Type:** Internship

**Reports To:** Department Manager / Management 

#### Job Summary

The Management Intern will support the management team in administrative, operational, analytical, and coordination activities while gaining practical exposure to organizational processes and business operations.

#### Key Responsibilities

* Assist managers with day-to-day administrative and operational tasks.

* Support preparation of reports, presentations, spreadsheets, and documentation.

* Collect, organize, and analyze basic operational data.

* Assist with meetings, minutes, follow-ups, and action tracking.

* Coordinate with different departments to collect required information.

* Support ongoing projects and process-improvement initiatives.

* Conduct basic research and prepare summaries when required.

* Maintain organized records and documentation.

* Assist in monitoring assigned tasks and project timelines.

* Participate in internal meetings and learning activities.

* Perform other tasks assigned by management.

#### Qualifications & Skills

* Bachelor's degree or currently enrolled in Business Administration, Management, Economics, Commerce, or a related discipline.

* Fresh graduates are encouraged to apply.

* Good command of MS Office, especially Excel and PowerPoint.

* Strong communication and interpersonal skills.

* Analytical and problem-solving abilities.

* Willingness to learn and take initiative.

* Good organizational and time-management skills.

* Ability to work independently as well as part of a team.

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### . IT Support Officer / IT Support

**Department:** Information Technology

**Job Type:** Full-Time

**Reports To:** IT Manager / Management

**Location:** [Insert Location]

#### Job Summary

The IT Support Officer will provide technical assistance to employees, maintain IT systems and equipment, troubleshoot hardware and software issues, and support the organization's day-to-day technology operations.

#### Key Responsibilities

* Provide first-level technical support to employees.

* Diagnose and resolve hardware, software, network, and connectivity issues.

* Install, configure, and maintain computers, printers, scanners, and other IT equipment.

* Set up user accounts, email accounts, and access permissions.

* Maintain and update IT asset and equipment records.

* Support LAN, Wi-Fi, internet, and basic network infrastructure.

* Install and maintain operating systems and approved software.

* Monitor routine system backups and assist with data recovery when required.

* Maintain antivirus, security updates, and basic IT security practices.

* Troubleshoot printers, scanners, projectors, and other office technology.

* Coordinate with external IT vendors and service providers when necessary.

* Maintain IT documentation and record technical incidents.

* Provide basic user guidance and training on IT systems.

* Escalate complex technical issues to the appropriate technical team.

* Perform other IT-related duties assigned by management.

#### Qualifications & Skills

* Bachelor's degree / diploma in Computer Science, Information Technology, or a related field.

* Knowledge of Windows operating systems, MS Office, hardware, and basic networking.

* Familiarity with LAN, Wi-Fi, printers, routers, and troubleshooting.

* Basic