Position / Title: Company Secretary

Job Responsibilities: The Company Secretary will be responsible for all secretarial functions at Saindak Metals Limited. He/She shall be appointed by the Board of Directors (Board) of SML and report to the Board.

Head Office / Field: Quetta Head Office

Section: Corporate

The position Reports to: MD and Board of Directors

Current Location of Job: Quetta Head Office

PRINCIPAL ACCOUNTABILITIES & PERFORMANCE STANDARDS

1. Organization Growth

* Board procedures are followed and that all applicable laws, rules, and regulations, as well as other relevant statements of best practice, are complied with.

* Monitor all aspects of the board and ensure compliance of all relevant procedures within SML.

* Ensure compliance with the Companies Act 2017. SECP rules, SOE Act 2023 and guidelines, and relevant laws and rules

* KPI: 100% notices circulated 27 days before meetings; minutes issued within 7 days; all filings on time.

* SML compliance with respect to the requirements of the Companies Act and its rules and regulations concerning the meetings and record of proceedings of the Board, committees, and the AGM/EGM.

* Ensure Companies Act Rules are being complied within SML.

* All boards, committees, and AGM/EGM notices are duly sent.

* Ensure timely communication of all notices.

* File statutory returns and ensure corporate documents are compliant.

* KPI: Zero penalties due to non/late filings.

* Arrange meetings for the Board, Board's Committees, and AGM/EGM.

* Ensure timely arrangement of meetings and communicated to relevant stakeholders.

* Maintain communication with SECP, ministries, and regulators.

* KPI: All correspondence acknowledged within 48 hrs. resolved in 15 working days.

* Attend all meetings and coordinate to ensure that all decisions/resolutions have been implemented.

* Develop Minutes of meeting and communicated to all relevant stakeholders.

* Authentication documents and proceedings.

* Keep / Maintain authentication of all documents.

* Ensure that the decisions of the Board of directors are implemented.

* Monitor and ensure implementation of board decisions in timely manner.

* Track and monitor execution of Board/Committee resolutions.

* KPI: Quarterly status report with 100% decisions tracked.

2. Cross Functional Support

* Ensure that all returns required under the law/rules are duly filed with the concerned company registration office;

* Timely submissions of relevant documents.

* Ensure that the business and affairs of the Company are conducted and managed in accordance with its objects as contained in its Memorandum and Articles of Association;

* Monitor business affairs and conduct timely management to ensure compliance.

3. Employee Management

* Create a self-development plan with identified training initiatives / programs for the year

* All training initiatives identified are implemented within the Year. (Training initiative shared with HR)

* Plan training for self and team.

* KPI: 20 CPD hours annually; 100% planned trainings executed.

Age: 57 years

Experience: Minimum of 15 years post qualification experience (PQE); with at least 5 years as a Company Secretary preferably in public sector organization(s)/SOEs.

Education: A member of a recognized body of professional accountants; or member of a recognized body of corporate or chartered secretaries; or person holding a master degree in Business Administration or Commerce or a Law graduate from university recognized by a Higher Education Commission.