Job Title : Admin Supervisor

Department: Admin Department

Location: Kharian Liaison Office, Pakistan

Who we are:

ACE Money Transfer is a UK-based company headquartered in Manchester, United Kingdom. ACE Money Transfer is an online remittance services provider from UK, Europe, Canada, & Australia. ACE Money Transfer is a part of ACE Group of companies, which has a diversified portfolio including digital wallet services in the UK and real estate, advertising businesses, and software solutions in Pakistan.

Job Summary:

We are looking for a dedicated and proactive Admin Supervisor to oversee the smooth functioning of various administrative and operational tasks. The role includes managing outdoor staff, overseeing vehicle and facility maintenance, coordinating repair and maintenance activities, supervising sanitation, supporting kitchen management, and assisting with event planning. The Admin Supervisor will ensure the efficient operation of facilities and contribute to the overall success of administrative functions.

Key Responsibilities

Outdoor Staff Management:

Supervise and manage the outdoor staff, including kitchen staff, security, drivers, sanitation personnel, and maintenance workers.
Ensure high levels of efficiency and performance through continuous monitoring and feedback.

Accommodation Facility Management:

Oversee the management and maintenance of accommodation facilities, including hostels ensuring rooms are well-maintained and meet company standards.
Supervise hotel and accommodation staff, ensuring that all employee needs and requirements are met promptly and professionally.

Vehicle Management:

Oversee the maintenance, fuel, and Engine oil of official vehicles to ensure they are in optimal condition for use.
Ensure that repairs and servicing are completed within specified timelines.

Repair and Maintenance Coordination:

Manage and coordinate repair and maintenance tasks for the office buildings and hostels.
Ensure that all repairs are carried out promptly and in line with the maintenance plan.
Supervise repair and maintenance staff and contractors to ensure quality work.

Sanitation and Cleaning Oversight:

Monitor sanitation staff to ensure timely and efficient cleaning schedules are adhered to.
Assign additional cleaning tasks as necessary to maintain high standards of cleanliness across facilities.

Kitchen & Facility Management:

Assign tasks to kitchen staff to ensure proper service, maintenance, and cleanliness.

Event and Activity Support:

Assist in the planning and execution of company events, functions, and extracurricular activities.
Work closely with the Deputy Manager Admin and Admin Manager to organize and ensure smooth operations during these events.

Skills & Qualifications:

A bachelor’s degree with proven experience in administrative or operations management, particularly in overseeing staff and facilities.
Minimum 5 years of experience is required.
Strong team management skills.
Proficiency in MS Office and other relevant administrative software.

ACE Money Transfer Profile: